To provide an efficient personal secretarial and administrative support services to the senior executive team within the company; manage and coordinate all aspects of the executive’s office in a highly professional manner.

This position entails full personal assistant duties like: 

• Typing of documentation, reports, or correspondence

• Manage incoming communications - written (filing, faxing, email, etc.) and verbal (telephone, direct, etc.)

• Establish and maintain an effective filing system, both electronic and physical, and timeously file all documentation

• Complete all business travel arrangements and preparations efficiently and timeously in line with company processes and practices

• Manage the executive’s diary, ensuring all meetings and engagements are correctly diarised, that the Executive is aware of and prepared for any upcoming meetings

• Coordinate various meetings, conferences, and functions, ensuring that the relevant delegates are timeously invited, appropriate venues are booked, and that necessary equipment, training materials, and refreshments are arranged

• Screen incoming telephone calls/emails if required by the executives, redirecting to relevant individuals where required

• Assist in minute taking and preparation of meetings

• Manage the reception area and duties of receptionist

• Manage the ordering and storing of refreshments

• Keep record of and report on various expenses, i.e. cellphone and other claims

• Take receipt of and review various correspondences relating to executives

• Ad-hoc duties